From NIL to AOR: Why Athletic Departments Need a Compliance Overhaul

By Cristin Monnich, Senior Director & GM of Global Compliance & AOR at Worksuite

TL;DR

The House v. NCAA ruling isn’t just a shift in policy—it’s a shift in liability. As athletic departments step into direct compensation and revenue sharing, they are also stepping into new legal risk. This article outlines why traditional university compliance models are unequipped to manage the complexity of freelance, NIL, and third-party talent relationships, and offers a proactive framework rooted in worker classification, AOR infrastructure, and audit-proof contracting. If you're still handling NIL paperwork with PDFs and emails, you're already behind.

The Compliance Trap Hiding in Plain Sight

I’ve worked in compliance long enough to know that most problems don’t start with bad actors. They start with informal processes. Well-intentioned exceptions. Or the phrase we hear too often: “We’ve always done it this way.”

Here’s the truth: that won’t hold up in court.

The recent House settlement opens the door for direct athlete compensation, yes—but it also exposes every athletic department to new scrutiny from the IRS, Department of Labor, state agencies, and auditors who will want documentation, classification logic, and proof of compliance workflows.

Most departments aren’t ready. Not because they’re negligent. But because they’re still treating NIL like a sidecar—not a core compliance category.

NIL, Collectives, and the Rise of the Invisible Worker

Let’s be precise about the risk. There are now three categories of external talent circling most athletic departments:

1. Student-athletes receiving direct or indirect NIL compensation
   
2. Contractors hired by athletes, collectives, or boosters (e.g., editors, agents, brand consultants)
   
3. Freelancers engaged by the department itself (event staff, designers, media production, etc.)
   

Each of these relationships raises questions of:

• Worker classification (Are they a 1099 contractor or a de facto employee?)
• Contracting standards (Do you have scope, rate, and IP defined and documented?)
• Tax compliance (Is a W-9 or W-8BEN on file? Are you issuing 1099-NECs or applying backup withholding?)
• Fair pay and equity laws (How does this intersect with Title IX?)

If you don’t have a centralized compliance process, these answers are scattered across inboxes, PDFs, and memory. That’s not a system. That’s a risk.

What We’ve Learned from Fortune 500 Contractor Compliance

At Worksuite, we support compliance for teams managing 1,000+ freelancers across dozens of jurisdictions. What we’ve seen is this: most compliance failures don’t come from ignoring the law—they come from lacking a framework to apply it consistently.

In fact, the most-viewed asset from our Classification & Compliance pillar is titled [The Cost of Misclassifying Freelancers: Risks & Penalties]—and it’s not just popular in tech or media. Higher ed teams are reading it too.

Why? Because they recognize that NIL, freelance media creators, and alumni engagements now sit squarely in the same legal grey zones that burned early-stage startups and influencer brands five years ago.

You don’t want to become the case study.

The 5 Compliance Foundations Athletic Departments Need to Build Now

Here’s what I recommend every university implement as part of its post-House compliance plan:

1. Classification Protocols with Audit Trails

Use structured intake workflows that apply federal, state, and university-specific classification logic to every external engagement. Document the why behind each classification decision.

2. AOR Strategy for High-Risk Engagements

Implement an Agent of Record (AOR) model for athletes or collectives engaging third-party contractors on behalf of the school. This shields the university from misclassification risk while ensuring tax compliance.

Many Worksuite customers in regulated industries now treat NIL collectives as AOR scenarios for exactly this reason.

3. Prebuilt Contracting and Tax Workflows

Move beyond ad hoc PDFs. Use onboarding workflows that collect tax forms (W-9, W-8BEN), execute standardized contracts, and log payment approval chains.

These workflows exist today in our Freelancer Onboarding Checklist and are used by brands like FCB Chicago to stay audit-ready.

4. Title IX Equity Monitoring

Track how compensation and contracting opportunities are distributed across men’s and women’s sports. This is no longer a Title IX footnote—it’s a litigation frontier.

5. Centralized Recordkeeping and Reporting

Treat all NIL and external engagements as part of a centralized compliance system. Store contracts, invoices, audit logs, and classification records in one secure place.

My Take: Compliance Is the New Differentiator

In the coming years, we’ll see the highest-performing athletic departments build compliance infrastructure that rivals corporate legal teams. Not because they’re forced to—but because they understand that trust, transparency, and operational rigor are now part of brand equity.

Departments that want to attract elite athletes, land transformative donor gifts, and retain media partnerships will need more than performance stats. They’ll need to prove that every contractor, collective, and content creator is part of a system built for 2025—not 1995.

And the departments that do this well? They won’t just stay compliant. They’ll become model case studies in how to modernize college sports for the new era. They will treat their talent not only fairly, but very well. They will not incentivize talent to challenge their classification status for reasons of wrongful termination, harassment or payment disputes. 

Because in this moment—where athlete pay meets institutional liability—the future will reward not just the fastest, but the most prepared.

FAQ

Q: Is this really a compliance issue if athletes are being paid through collectives?

A: Yes. Even if the school isn't writing the check, your brand, policies, and internal practices can create joint liability—especially if department staff are facilitating the arrangement.

Q: Can our existing HR systems handle this?

A: Unlikely. Most university systems were built for W-2 workflows, not contractor compliance. You need FMS-level flexibility, especially for multi-entity structures like NIL collectives.

Q: What if we only work with a handful of freelancers?

A: That’s still risk. One misclassified editor or unpaid invoice can escalate if they’re tied to a high-profile athlete campaign. Scale doesn’t exempt responsibility.

Ready to Build a Future Proof Compliance Strategy?
If you’re navigating NIL, freelance talent, or third party engagements in your athletic department, now is the time to operationalize compliance. Worksuite helps universities stay ahead of risk with classification frameworks, AOR models, and contract to payment workflows built for scale.

Book a Compliance Consultation to assess your current process and get expert guidance on protecting your department in the post House era.

About the Author Cristin Monnich  is Senior Director and GM of Global Compliance & AOR at Worksuite. She works with global teams in HR, Legal, Procurement, and Finance to build risk-aware contractor programs that support growth, flexibility, and compliance.